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Common shared system for purchasing telecommunications services to be provided at municipal level

From EPSA - European Public Sector Award

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‘Localret’ is a local consortium of more than 900 municipalities (90% of the municipalities of Catalonia, 99% of population) set up to create services for the municipalities and turn these services into value, helping them to be adaptable and ready for changes of the information society. With this aim, ‘Localret’ proposed to all local entities from Catalonia the necessity to join efforts to achieve a common shared system for purchasing telecommunications services provided at municipal level, ‘Localret’ is acting as ‘central purchasing body’ with two features: it concludes a framework agreement for services and acquires such services on behalf of the municipalities. It should be noted that since 1998 it became compulsory to purchase telecommunications services by means of a public tender, but usually each municipality decided to purchase according to its own procedure. Therefore, ‘Localret’, aware of the costs of telecommunications services that municipalities must bear and the need to achieve economies of scale, promoted the achievement, in 2006, of a Homologation Framework Agreement for telecommunications services providers. Thus, ‘Localret’ studied the needs of municipalities and established three batches:

  1. Fixed telecommunications services.
  2. Mobile telecommunications services.
  3. Internet access and data transmission services.

To this effect, the homologation process took into account several aspects: technology, service quality, SLA’s or penalty mechanism. After prequalifying providers through the homologation process, it is stated that the preselected providers of the corresponding batch hold a mini-competition, where they submit their bids for the particular call-off and the contract is awarded to the provider which has submitted the most economically advantageous tender on the basis of the award criteria. Therefore, all municipalities from Catalonia may use a single procedure to purchase their telecommunications services based on a Homologation Framework Agreement for telecom service providers, which is fully adaptable to their needs and features (territory, population, etc.). Nevertheless, the homologation was thought as a first step and, at a second stage, ‘Localret’ implemented the features of a central purchasing body in order to gather the telecommunications services needs of several municipalities and purchase them in a joint public procurement procedure. As a result of this initiative to cut red tape, it is possible to quote better use of taxpayer’s money by means of the incipient economies of scale, getting lower prices for the same or even better services. This joint public procurement system also has an important impact on local economic policies as it allows the savings to be invested in other actions. Nowadays, the solution of ‘Localret’ has become a one-stop-shop for the telecommunications services of municipalities and ‘Localret’ is successfully deploying a new version of the Homologation Framework with the consent of the service providers. This commitment to improve the efficiency and the cost-based results of the purchasing process was recognised last December in the Interconnèctes Forum held in Lyon (France) organised by the Réseau des Territoires innovants. Currently, ‘Localret’ has become a reference in Spain thanks to the wide usage of its service addressing the Digital Agenda and its model of public cooperation. Furthermore, ‘Localret’ has been entrusted by several public bodies in Spain to check adaptability and implementation of its model for purchasing telecommunications services.

Award info
Award category: smart public service delivery
Award type: diploma
Award year: 2011
Project type
Sector: Information society, technology, media and audiovisual
Type of activity:
Keywords: Framework, telecommunications, services, procurement, aggregation
Short English description: This joint public procurement system also has an important impact on local economic policies as it allows the savings to be invested in other actions.
Further information
Organisation: LOCALRET
Other applicants:
Homepage: http://www.localret.cat/serveis/ambitjuridic/contractacio-de-serveisde-telecomunicacions
Level of government: local level
Size of organisation: 25-50
Number of people involved: 1-5
Country: Spain
EU membership: EU member
Language code: en
Start date:
End date:


Common shared system for purchasing telecommunications services to be provided at municipal level (41.40293, 2.1917018)
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