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Short description / Current status and future steps / Lessons learned:
= Case description =
‘ARHiNET’ is a network information system for describing, processing and managing archival records. It was created in 2006 by the Croatian State Archives and Avicena Software Company. It is a national archival system, recognised by the Croatian Ministry of Culture as a national project, as well as being part of the eCroatia programme, the operational plan of the Government of the Republic of Croatia.
The ‘ARHiNET’ programme solution is installed on a central network operator and can be accessed anywhere via the internet. As far as the user is concerned, there are no special hardware or software requirements, which considerably decreases the costs of use and maintenance. Unlike the majority of similar network systems, ‘ARHiNET’ not only permits the search and retrieval of data through the internet, it also allows access to all programme functions used for processing, describing and managing records. This is made possible through a system that administrates user rights and access rights to particular data.
‘ARHiNET’ is a complete solution for archive work, since not only it processes archival records, but also supports all types of documentation on archival material, use and digitalisation of archival records and other associated features. It enables data and archive services to be integrated and offers users full access to information of filed archival records and their owners and creators.
The development of the archival information and institutions’ network is a long-term strategic archival service project. ‘ARHiNET’s’ implementation enhanced the standardisation of the archival institutions’ work, and enabled a unique system of processing and description of archival material to be established as well as data integration and exchange´between institutions keeping archival records. All archives in Croatia are included in the implementation of this unique archival information
system that comprises all business processes in archival institutions, together with the biggest holders of records under the state archives’ supervision. Currently, there are about 970 registered users from more than 300 institutions.
The designing, realisation, introduction, use, maintenance and development of such a complex programme solution includes permanent activities on system improvement, finding new functionalities and solutions, as well as upgrading the present ones. During recent years, more than 300 versions of programme solutions have been developed and put in production, and current development is directed toward developing new functionalities concerning managing, indexing and presenting digital records.